The workflows every business needs — done for you.
Leads, bookings, follow-ups, invoices, reviews — whatever you sell, the admin behind it is the same. WiloSync runs that end-to-end busywork for you, so you can get back to the actual work.
On anything we build for you, you don’t pay until it’s live and working.
The same manual grind, in every business — and every dropped ball is a customer or a payment lost.
Chasing leads, confirming appointments, sending invoices, asking for reviews. It’s hours a week of work a computer should be doing, and the moments it gets missed are exactly the ones that cost you money.
The cost of doing nothing
Do the maths on your own week.
Put in your own numbers and see what the manual grind quietly costs you every month — and every year.
Sound familiar?
The same four leaks, in every business
Slow follow-up
Leads and quotes sit unanswered while you’re busy, and by the time you reply the customer has already gone elsewhere.
Phone tag and no-shows
Booking happens over voicemails and texts, and appointments get missed because no reminder went out.
Manual admin
Invoices, status updates, and data entry get done by hand — late, inconsistently, and at the cost of your actual work.
Customers who never come back
A great job never turns into a review, a repeat booking, or a referral, because nobody followed up.
How it works
One system that runs the busywork
WiloSync connects the tools you already use — your phone, inbox, calendar, and sheets — and moves every customer through three steps automatically.
- 1
Capture
Every lead, call, and booking is captured and answered instantly — nothing waits for you to get to it.
- 2
Automate
Reminders, confirmations, invoices, and status updates all run on schedule, on their own.
- 3
Follow up
Every job ends with a review request, a rebooking nudge, or a referral ask — so one customer becomes the next three.
Start here
The 8 highest-impact automations
If you do nothing else, these are the workflows that pay for themselves first for any business. Click any one to set it up in your portal.
Web lead capture & instant reply
The problemNew enquiries sit unanswered for hours and go cold before you get to them.
What we automateYour website form logs the lead, fires an instant “we got your request” reply, and pings you to follow up.
02Missed-call text-back
The problemYou miss a call on a job and the caller just rings the next business on Google.
What we automateA missed call triggers an instant “sorry we missed you — how can we help?” text, and their reply is logged as a lead.
03Quote & proposal follow-up
The problemQuotes go out and nobody chases them, so deals quietly die in the customer’s inbox.
What we automateEvery quote gets automatic, polite follow-ups on a schedule until you get a clear yes or no.
05Online booking & reminders
The problemBooking happens over phone tag, and no-shows quietly cost you slots you could have filled.
What we automateCustomers self-book a time and get automatic reminders before the appointment.
09Invoice send & payment reminders
The problemInvoices go out late and overdue ones don’t get chased, so cash flow suffers.
What we automateInvoices send automatically and overdue ones get polite reminders on a schedule until they’re paid.
11Review request
The problemHappy customers rarely leave a review unless you ask — and you forget to ask.
What we automateAfter a completed job, a personalized review request goes out at exactly the right moment.
12Win-back lapsed customers
The problemPast customers quietly drift away and you never notice until it’s too late.
What we automateCustomers who haven’t bought in a while automatically get a warm “we miss you” offer.
14Renewal & repeat reminders
The problemRenewals, subscriptions, and recurring services slip because nobody’s tracking the dates.
What we automateContracts and recurring services get a renewal nudge before they lapse — recurring revenue that renews itself.
The full playbook
Every workflow we run for any business
14 automations across the whole business — from the first enquiry to the renewal. Start with one, add the rest as you grow. Anything not built yet, we build for you. Click any workflow to set it up in your portal.
Capture the lead
2 workflowsProblemNew enquiries sit unanswered for hours and go cold before you get to them.
SolutionYour website form logs the lead, fires an instant “we got your request” reply, and pings you to follow up.
ProblemYou miss a call on a job and the caller just rings the next business on Google.
SolutionA missed call triggers an instant “sorry we missed you — how can we help?” text, and their reply is logged as a lead.
Quote & follow up
2 workflowsProblemQuotes go out and nobody chases them, so deals quietly die in the customer’s inbox.
SolutionEvery quote gets automatic, polite follow-ups on a schedule until you get a clear yes or no.
ProblemA lead that doesn’t reply the first time is forgotten and never followed up.
SolutionA gentle email/SMS sequence at 2, 7, and 14 days keeps you top of mind until they’re ready.
Book & remind
2 workflowsProblemBooking happens over phone tag, and no-shows quietly cost you slots you could have filled.
SolutionCustomers self-book a time and get automatic reminders before the appointment.
ProblemA missed appointment is a dead slot and lost revenue.
SolutionMissed appointments trigger a friendly same-day rebooking message automatically.
Do the work
2 workflowsProblemCustomers keep calling to ask “is it ready yet?”
SolutionAutomatic status updates at each milestone keep customers informed without a single call.
ProblemYou call or text staff to confirm every single job.
SolutionAssigned staff get the details by SMS and confirm by reply; anything unconfirmed escalates to you.
Get paid
2 workflowsProblemInvoices go out late and overdue ones don’t get chased, so cash flow suffers.
SolutionInvoices send automatically and overdue ones get polite reminders on a schedule until they’re paid.
ProblemPayments get no acknowledgement and customers don’t feel appreciated.
SolutionEvery payment triggers a clean receipt and a thank-you note with a link to leave a review.
Keep them coming back
4 workflowsProblemHappy customers rarely leave a review unless you ask — and you forget to ask.
SolutionAfter a completed job, a personalized review request goes out at exactly the right moment.
ProblemPast customers quietly drift away and you never notice until it’s too late.
SolutionCustomers who haven’t bought in a while automatically get a warm “we miss you” offer.
ProblemReferrals happen by luck, not by system — your best channel is left to chance.
SolutionHappy customers get asked to refer a friend, with the referral tracked and thanked automatically.
ProblemRenewals, subscriptions, and recurring services slip because nobody’s tracking the dates.
SolutionContracts and recurring services get a renewal nudge before they lapse — recurring revenue that renews itself.
The payoff
What changes once it’s running
Faster replies
Every lead gets an answer in seconds, not hours.
Fewer no-shows
Automatic reminders keep the calendar full.
Paid faster
Invoices send and overdue ones chase themselves.
More reviews
Happy customers get asked at the perfect moment.
More repeat business
Win-backs and rebookings run without you.
Hours back every week
The admin a computer should do, finally does.
Tell us your biggest time drain
Whatever you run, we’ll wire up the workflow that’s costing you the most first — free to start, no credit card.