An AI responder that knows which emails are actually leads.
Most auto-responders reply to anything in your inbox. This one classifies each message first, scores genuine enquiries so you can see why, and drafts a reply from only your approved business facts — and you decide whether it sends. Speed follows from getting the decision right, not the other way around.
Available on any paid plan — from $39/month. View plans
Preview each decision before anything sends. Replies come from your own Gmail and stay in the same thread. Start in review mode and approve each reply. Pause anytime.
Before
A generic auto-responder replies to spam, newsletters, and support emails right alongside real enquiries — so you either turn it off or babysit it.
After
Every message is classified and scored first; you see exactly why something was flagged as a lead, and nothing sends until you've told it to trust itself.
What you get
Tells a lead from noise
Spam, newsletters, receipts, job applications, and support requests are filtered out before the AI even drafts a reply — so it never wastes a reply on the wrong email.
A score you can see the reasons for
Every genuine enquiry gets an explainable score — clear service match, in your service area, urgency, budget mentioned — not an opaque AI number you have to just trust.
You stay in control
New installs start in review mode: approve, edit, or reject every reply. Move to guarded automatic send only once you've seen it get the calls right.
Then it's fast
Once you trust it, replies go out within minutes of each inbox check, even overnight and on weekends — speed with the accuracy already proven.
How it works
- 1
Describe what your business does and pick a reply tone.
- 2
Each check finds recent enquiries and classifies genuine sales leads.
- 3
Review the AI-drafted reply and decision — approve, edit, or reject.
- 4
On approval the reply sends from your Gmail in the same thread and the enquiry is recorded as handled.
What your customer receives
Subject: Re: Kitchen remodel enquiry
Hi Jordan, Thanks for reaching out about your kitchen remodel — we’d love to help. Could you share your rough timeline and budget? If it’s easier, reply here or book a quick call and we’ll take it from there. Riverside Contracting
What you control
- A short description of your business, so replies are accurate
- The reply tone — friendly, warm, or brief and direct
- Your email signature, added to every reply
- How often it checks for new enquiries (as often as every ~15 minutes)
- Operating mode — review each reply, or guarded auto-send once you trust it
- Which messages count as enquiries (optional advanced filter)
What you need
- A Google account for reading and sending (Gmail) — connect once under Integrations
- A sentence or two describing your business
- Your company name set in Settings
About 5 minutes — no technical skills needed
Included in this workflow
- Scans your inbox and classifies genuine sales enquiries (filters spam, newsletters, receipts, support)
- Extracts lead details and scores each enquiry with a transparent, explainable score
- AI drafts a personalized reply in your chosen tone, using only your approved business facts
- Review each reply before it sends — approve, edit, or reject
- Sends from your own Gmail, kept in the same thread
- Records each handled enquiry so nobody is answered twice
- Alerts you immediately for hot or urgent leads
- Checks on a schedule you set (as often as every ~15 minutes)
This is a premium workflow — activate it on a paid WiloSync plan. New installs start in review mode, where you approve each reply; guarded auto-send is opt-in once you trust it.
Available as a custom build
- Near-instant replies the moment an email arrives, instead of on a schedule
- Booking links and live calendar availability inserted automatically
- Smart routing — different enquiry types go to different inboxes
- CRM logging of every enquiry and reply
- One automated follow-up if a lead doesn’t respond
Questions
Will it reply to every email?+
No. It classifies each message first and only replies to genuine sales enquiries — spam, newsletters, receipts, job applications, and support requests are filtered out. Uncertain or sensitive messages are held for your review, never auto-sent.
How does the lead score work?+
It's a plain, explainable tally — not an opaque AI number. Points come from things like a clear service match, being inside your service area, urgency, budget mentioned, and a phone number provided. You see the reasons, not just a score.
Will it send replies without me checking them?+
New installs start in review mode, so you approve, edit, or reject every reply before it sends. You can switch on guarded auto-send later, which only auto-sends high-confidence, safe replies and routes everything else to you.
How fast does it reply?+
Within minutes — it checks your inbox on the schedule you set, as often as about every 15 minutes, so a new enquiry gets a reply shortly after the next check rather than sitting for hours. It is not literally instant; timing depends on your chosen check interval.
Where do the replies come from?+
Your own Gmail, kept in the same email thread, so the customer’s response comes straight back to you.
Will it reply to the same person twice?+
No. Each enquiry is recorded in a durable log the moment it’s detected, so it can never be answered twice — even if the check runs again or a message is re-read.
Will this workflow stay updated?+
Yes. It runs as a shared workflow, so classification and reply quality improve automatically while your business description, tone, signature, and schedule stay exactly as you saved them.
Ready to put this premium workflow to work?
Creating your WiloSync account is free. This is a premium workflow — subscribe to activate it and connect your tools, or request a custom setup and we’ll set it up for you.
Available on any paid plan — from $39/month. View plans
Update policy & sample files
How updates work
WiloSync runs this as a shared workflow. When we improve reliability, fix bugs, or refine default email wording, those improvements roll out automatically — you never need to delete and recreate your automation. Your business description, services, tone, signature, operating mode, and schedule always stay exactly as you saved them. The classification and reply quality may improve automatically.